Simple invoicing software for photographers
Create professional invoices and proposals for your photography business. From shoots to usage rights. Simple, offline and subscription-free.
How to structure your photography invoice
When writing an invoice as a photographer, break down the agreed services into individual line items. For example:
| Line item | Amount |
|---|---|
| Preparation & pre-productionShows that planning is a distinct part of the assignment.Briefing, shot list and schedule planning as a flat fee | €280.00 |
| Shooting feeSeparates shooting time and the agreed hourly rate from editing work.6 hours on location at €180 each | €1,080.00 |
| Assistant & travelKeeps variable production costs transparent and easy to verify later.6 assistant hours and travel expenses for 40 km | €420.00 |
| Image selection & retouchingStates exactly how many images are included and how much editing is covered.Selection and basic retouching of 30 final images | €450.00 |
| Additional delivered imagesSeparates images ordered later from the original scope.10 additional edited images at €25 each | €250.00 |
| Usage rightsRecords how, where and for how long the images may be used.Online and social media, EU, 24 months, non-exclusive | €650.00 |
| Total (net) | €3,130.00 |
Cakedesk makes invoicing simple, so you have more time for photography
Manage clients, proposals and invoices in one place. Without having to navigate complex accounting features.
All clients at a glance
Manage private clients, agencies and companies in one place and add their details directly to proposals and invoices.
Proposals for shoots and productions
Create clear proposals with every service and later convert an accepted proposal into an invoice.
Invoices in your style
Customize templates with your logo, colors and fonts so every document matches your visual identity.
Catalog items and clear line items
Save shoots, image editing, travel or usage rights as catalog items with quantities, prices and descriptions for your next invoice.
E-invoices for business clients
Export your invoice as an XRechnung or ZUGFeRD PDF when needed, without dealing with the technical XML details.
Invoicing without accounting overhead
Cakedesk focuses on proposals and invoices without overwhelming you with the features of full accounting software.
Invoice examples for common photography projects
These 8 example invoices show how different photography projects can be billed with Cakedesk.
- €2,400.00
Wedding photography
Full-day coverage with 8 hours of photography, more than 300 edited images, retouching and an online gallery for 6 months.
View example invoice 
€1,790.00Business portraits
An on-site shoot for 12 consistent employee portraits, including image selection and basic retouching.
View example invoice
€3,900.00Product photography
50 products with 3 angles each, plus a separate flat fee for 10 styled lifestyle compositions.
View example invoice
€1,470.00Event photography
6 hours of event coverage with mobile lighting and an express selection of 30 press images the next day.
View example invoice
€1,540.00Real estate photography
Interior and exterior photography for 3 properties with perspective and exposure correction, plus twilight images.
View example invoice
€510.00Family photography
A 90-minute outdoor family shoot including 25 edited images and 5 fine art prints.
View example invoice
€1,450.00Image editing & retouching
18 campaign images billed individually for high-end retouching, plus a flat fee for color grading and export variants.
View example invoice
€1,950.00Usage rights
Separate non-exclusive rights for 20 campaign images: online and social media in the EU for 24 months, plus print runs up to 50,000 copies.
View example invoice
Is Cakedesk right for you as a photographer?
Cakedesk is right for you if you want a simple way to handle proposals and invoices without needing extensive accounting software.
Cakedesk is a good fit if you …
- want to create proposals and invoices without hassle.
- want to bill shoots, image editing, travel and usage rights clearly.
- want to work without complex accounting software.
- prefer an offline app with full control over your data and no subscription.
Cakedesk is not designed for …
- Appointment, studio or team scheduling.
- Online galleries where clients select and approve images.
- Image delivery or full financial accounting.
- need a web-based solution with mobile access.
Invoicing FAQs for photographers
Create your next invoice with Cakedesk
Download Cakedesk for free and take your time to see whether the app fits the way you work.