Cakedesk

Write invoices in Spanish

Spanish invoices are expected in Spain and Latin American markets. Local wording helps accounting teams process documents faster.

#Who typically accepts Spanish invoices?

  • Businesses in Spain and Spanish-speaking countries
  • Subsidiaries that keep records in Spanish
  • Public sector organizations in Spain

#Common invoice terminology in Spanish

  • Invoice → Factura
  • Invoice number → Número de factura
  • Invoice date → Fecha de emisión
  • Due date → Fecha de vencimiento
  • Net amount → Base imponible / Importe neto
  • VAT → IVA
  • Gross amount → Importe total con IVA
  • Total due → Total a pagar

#Formatting conventions in Spanish invoices

  • Date format: DD/MM/YYYY
  • Decimal separator: comma
  • Thousands separator: dot
  • Currency: € after the amount (e.g., 1.200,00 €)
  • Paper size: A4

#Structure of a typical Spanish invoice

  • "Factura" heading with a unique number
  • Issue date and due date
  • Line items with prices and IVA rates
  • Totals shown net, IVA, and gross

#Example invoice wording in Spanish

  • Factura n.º 2025-014
  • Fecha de emisión: 12/03/2025
  • Fecha de vencimiento: 26/03/2025
  • Total a pagar: 1.200,00 € (IVA incluido)

#Writing Spanish invoices with Cakedesk

Cakedesk helps you:

  • Use Spanish invoice templates
  • Apply comma decimals and IVA lines automatically
  • Deliver PDFs that feel familiar to Spanish-speaking accounting teams

Issue Spanish invoices without manual translation.