Cakedesk

Write invoices in Polish

Polish invoices are required by clients in Poland. Using Polish terms avoids delays with local accounting.

#Who typically accepts Polish invoices?

  • Businesses in Poland
  • Shared service centers handling Polish entities
  • Public sector organizations that require Polish documentation

#Common invoice terminology in Polish

  • Invoice → Faktura
  • Invoice number → Numer faktury
  • Invoice date → Data wystawienia
  • Due date → Termin płatności
  • Net amount → Kwota netto
  • VAT → VAT
  • Gross amount → Kwota brutto
  • Total due → Do zapłaty

#Formatting conventions in Polish invoices

  • Date format: DD.MM.YYYY
  • Decimal separator: comma
  • Thousands separator: space
  • Currency: zł after the amount (e.g., 1 200,00 zł)
  • Paper size: A4

#Structure of a typical Polish invoice

  • "Faktura" heading with a number
  • Issue date and payment term
  • Line items with VAT rates
  • Totals shown as net, VAT, and gross

#Example invoice wording in Polish

  • Faktura nr 2025-014
  • Data wystawienia: 12.03.2025
  • Termin płatności: 26.03.2025
  • Do zapłaty: 1 200,00 zł brutto

#Writing Polish invoices with Cakedesk

Cakedesk helps you:

  • Use Polish invoice templates
  • Apply comma decimals and space separators
  • Show VAT clearly for each line
  • Deliver PDFs that Polish accounting teams expect

Issue Polish invoices without manual formatting.